Free email signature generator

An email signature generator turns your name, role and contact details into a formatted block of HTML that you paste at the bottom of every email. You fill in a short form, pick a template, and copy the result straight into Gmail, Outlook or Apple Mail — no design skills or code required.

Yes — it is free with no sign-up, no account and no paywall. You can generate as many signatures as you like and copy them without giving us an email address. The only addition is a small “Sign with Signater” line, and you can remove it with a single checkbox, also free of charge.

1. Click Use this signature above and then Copy signature.
2. In Gmail, open the gear icon in the top right and choose See all settings.
3. On the General tab, scroll to Signature and click Create new (or select an existing one).
4. Click inside the box and paste with Ctrl+V / Cmd+V — the formatting comes with it.
5. Under Signature defaults, set it for new emails and replies, then scroll down and click Save changes.

1. Click Use this signature and copy your signature.
2. In new Outlook or Outlook on the web, open Settings (the gear icon) and go to Accounts → Signatures (in some builds it is Mail → Compose and reply).
3. Click New signature, give it a name and paste into the editor with Ctrl+V.
4. Choose it as the default for new messages and replies/forwards.
5. Click Save. In classic desktop Outlook the path is File → Options → Mail → Signatures.

1. Copy your signature first.
2. In Mail, choose Mail → Settings from the menu bar (or press ⌘,).
3. Open the Signatures tab and select your account on the left.
4. Click the + button, then uncheck “Always match my default message font” so the formatting is kept.
5. Paste your signature with ⌘V, then pick it under Choose Signature for that account.

Email clients can only display images that are already online, so you paste the web address of an image rather than uploading a file. Open the image in your browser first: if the address starts with https:// and the picture loads on its own, it will work in the signature. An http:// address without the “s” is blocked as insecure by most clients, and a link to a page — instead of to the image itself — shows a broken icon. Host the image on your own website or a dedicated image host, then copy that direct link into the fields on the Images tab.

Mostly. The signature is built with email-safe tables and neutral colors that hold up in Gmail, Outlook and Apple Mail, including their dark modes. Some clients invert light backgrounds automatically, so a logo saved as a transparent PNG looks cleaner than one with a solid white box behind it. There is no rule every client follows, so send yourself a test email and check it in both light and dark mode before you rely on it.

Yes. Untick the “Include a small ‘Sign with Signater’ link” checkbox on the Style tab and the line disappears from everything you copy. It costs nothing and needs no account — it is on by default only as a small thank-you for a free tool.

Email clients are far stricter than web browsers: many ignore external stylesheets, <div> layouts and modern CSS like flexbox or grid. Tables with inline styles are the one approach that renders consistently from Outlook to Gmail to Apple Mail, which is why every reliable signature — including the ones this tool produces — is built that way. It looks dated under the hood, but it is what keeps your signature intact when it lands in someone else's inbox.