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Human Resources
From the onboarding kit to offboarding, everything signed on a phone, with the employee's data filled in by them during signing. For HR teams in any industry.
From the onboarding kit to offboarding, everything signed on a phone, with the employee's data filled in by them during signing. For HR teams in any industry.
From onboarding to offboarding: what HR teams sign the most.
Signed before day one: the candidate receives it on their phone and shows up with the paperwork done.
Contract, terms, policies and intake form in a single envelope: one signing round clears the whole onboarding stack.
Address, dependents, bank details: the employee fills in the fields during signing, and HR gets it all structured, no retyping.
Remote and hybrid arrangements formalized in writing, without chasing signatures around the office.
Code of conduct, data policy, equipment use: every acknowledgment recorded per employee.
Promotion, transfer, schedule change: the amendment formalizes it with a date and a signature.
Formal communications with recorded awareness: who received it, when and how, in the audit trail.
Terms, equipment returns and releases signed in the offboarding flow, even remotely.
The typical onboarding flow inside Signater, in four steps.
Contract, terms and policies become a single envelope, generated from a template with the role's details.
During signing, they enter address, dependents and bank details in the fields HR configured. That's signer data collection doing the busywork.
No printing, no scanning IDs: the candidate validates their identity and signs the whole kit at once, wherever they are.
Signed kit in the employee's vault and structured data ready for the system, no retyping and no lost paperwork.
Identity factors configured per signer. Every recorded validation enters the envelope's certificate of completion as evidence.
A 6-digit code lands in the employee's email and is required at signing time.
The confirmation code arrives by text message on the employee's phone, ready to validate in seconds.
During onboarding and offboarding, the employee confirms their identity with a selfie and liveness check before signing.
The eight available factors, from selfie with liveness detection to certificate-based signing, are on the Identity validation page
Each card opens the feature's full page, with how it works in detail.
A standard onboarding kit with typed fields: HR fills in the role and the envelope comes out ready, always on the current version.
Every onboarding document in a single flow, with the data-collection fields HR configures.
One vault per employee or per team organizes the file; search finds any signed document in seconds.
Who hasn't signed the kit yet, how long each onboarding takes: the signing funnel's numbers, with a case-by-case audit trail.
An approved hire in your ATS triggers the kit through the API; the signed kit and collected data come back by webhook, straight into your system.
Yes. Electronic signature laws such as the U.S. ESIGN Act and UETA make electronic signatures legally binding, and the EU's eIDAS regulation recognizes them across Europe. Signater produces an advanced electronic signature based on a digital certificate, in the PAdES standard, and each signer's identity validations are recorded in the envelope's certificate of completion.
HR configures the fields on the envelope: text, email, phone, tax ID (CPF), address and other types. The employee fills them in at signing time, the data is linked to the envelope and comes out structured, ready for the system. The feature is available from the Business plan up.
Yes. An envelope gathers several documents and several signers in a single flow: you send once and the employee signs everything together. Limits follow the plan: up to 20 documents per envelope on Starter, up to 50 on Business and no limit on Enterprise.
Nothing about the flow changes: termination terms, equipment returns and releases stay in the same envelope, with automatic reminders for whoever hasn't signed yet and a complete audit trail. Especially useful when offboarding happens remotely.
The last-minute bottleneck disappears: the kit goes out by link and the candidate signs the same day, before their first day on the job. Submitting the hire to your payroll system stays where it is; Signater just makes sure the signed contract isn't what holds things up.
It stays tied to the envelope, accessible only to whoever has permission on the vault, with a record of who accessed what. Encryption and controls are detailed on the Security page.
No. They receive the invitation by email or SMS, open the document in the browser and sign after validating their identity with the factors you configured. No app, no sign-up and no digital certificate required.
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Create your free account and send a complete onboarding kit with data collection today. Or talk to our specialists about your HR flow.