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Minutes, contracts and approvals signed without chasing residents door to door: everyone signs from a link, on their phone. For property managers and HOAs that run dozens of communities.
Minutes, contracts and approvals signed without chasing residents door to door: everyone signs from a link, on their phone. For property managers and HOAs that run dozens of communities.
From the board meeting to the renovation: what property managers sign the most.
The board voted, even remotely? Chair and secretary sign the minutes without waiting for the next site visit.
Security, cleaning, maintenance, landscaping: every service contracted in writing, with adjustments and renewals formalized.
The manager-association relationship signed with clear scope, fees and responsibilities.
Unit renovations documented: the responsibility terms signed before the first hammer swing.
Past-due assessments become a signed plan, with amounts and dates formally accepted by the resident.
New rules, construction notices, policy changes: every resident's acknowledgment on record.
Party room, amenities, move-ins: reservations with rules accepted and signed, no argument later.
Residents who can't attend grant their proxy in writing, no notary required, unless the association's bylaws call for that formality.
How a property manager typically runs it inside Signater, in four steps.
Minutes, contract or terms come out standardized, with the community's details in typed fields.
Board, vendor or resident: the invitation arrives by email or text, ready to sign from anywhere.
Everyone validates their identity and signs in their phone's browser. No printing, no courier, no notary.
Completed envelopes become certified files in the right community's vault, with the full trail of who signed.
Identity factors configured per signer. Every recorded validation enters the envelope's certificate of completion as evidence.
A 6-digit code lands in the resident's registered email and is required at signing time.
The confirmation code arrives by text message on the resident's phone, ready to validate in seconds.
For proxies and payment agreements, the signer confirms their identity with a selfie and liveness check.
The eight available factors, from selfie with liveness detection to certificate-based signing, are on the Identity validation page
Each card opens the feature's full page, with how it works in detail.
Minutes, renovation terms and standard agreements with typed fields: the manager changes the community and the details, not the text.
Several signers and documents in the same flow, with a deadline so the agenda doesn't stay open forever.
One vault per community keeps everything apart with access control; search finds any minutes or contract in seconds.
Which communities have signatures pending and how long each agenda takes: the whole portfolio in numbers.
Your management system triggers minutes and agreements through the API; every completion comes back by webhook to the right community's file.
Yes. Electronic signature laws such as the U.S. ESIGN Act and UETA make electronic signatures legally binding, and the EU's eIDAS regulation recognizes them across Europe. Signater produces an advanced electronic signature based on a digital certificate, in the PAdES standard, and the certificate of completion gathers the evidence of who signed, when, from where and with which validations.
Yes: the chair and secretary sign the minutes electronically, including for virtual meetings, where the association's bylaws allow them. If the community needs to record the minutes with a local registry, the same rules that apply to paper apply to the electronic version.
The payment plan becomes an envelope with identity validation: the resident signs from wherever they are and the certificate of completion keeps the evidence. Automatic reminders chase the pending signature.
Yes: one vault per community, with control over who accesses what. Every envelope is born in the right vault and search finds any document by name, identifier or email.
There's no limit on vaults or users: the management company sets up one vault per community and controls who accesses what. What the plans limit is envelope volume; the pricing page shows the tiers.
The certificate of completion gathers who signed, when, with which validations, the hash of each document and the timestamp. It's the evidentiary record you present; the assessment is always up to the court, but you don't show up empty-handed.
No. The resident receives the invitation by email or SMS, opens the document in the browser and signs after validating their identity with the factors you configured. No app, no sign-up and no digital certificate required.
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